Millheim, Pennsylvania · Serving Philadelphia and Central Pennsylvania
Events that run beautifully,because someone planned them properly.
Riles Cart Assistant is an event planning and event management studio. We design the experience, coordinate the vendors, and run the day — so you get to be a host instead of a project manager.
Why hosts hire us
Creative direction, paired with genuinely organized logistics.
Plenty of people can make an event look good in photographs. Fewer can hold a 14-hour schedule together while three vendors arrive at once. We do both, and we do them without drama.
Planning with a point of view
We start with the guest experience and work backwards into budget, layout, and schedule — so every decision has a reason behind it.
Vendor coordination that holds
Sourcing, scheduling, load-in windows, and contact sheets. Your vendors get one clear point of contact instead of a group chat.
Documentation you can actually use
Run-of-show, floor plans, and vendor timelines written so a stranger could follow them — which is exactly the standard they should meet.
Calm, present execution
On event day we run the timeline, absorb the problems, and keep them away from you and your guests.
Service one
Event Planning
For hosts starting from a date and an idea. We build the concept, the budget structure, the vendor team, the floor plan, and the master timeline — then keep every moving part documented and on schedule.
Planning services
Service two
Event Management
For hosts and organizations who have a plan and need it executed. We take over vendor communication, build the run-of-show, brief the team, and direct the event on site from load-in to strike.
Management servicesHow we work
A process built to remove surprises.
Every engagement follows the same spine. The depth changes with your scope; the discipline does not.
- 01
Discovery
A conversation about the occasion, the people, the date, and the budget framework you're working within.
- 02
Proposal & scope
A written scope of services with deliverables and fees so you know precisely what is and isn't included.
- 03
Design & logistics
Concept direction, layout, vendor sourcing, contracts review support, and a build-out of the master timeline.
- 04
Event week
Final confirmations, walk-through, vendor briefing, and the run-of-show distributed to everyone who needs it.
- 05
On-site management
We direct load-in, cue the schedule, manage vendors and staff, and handle the unexpected quietly.
- 06
Wrap-up
Strike oversight, vendor close-out, rental returns, and a final accounting of the engagement.
Events we produce
Different occasions, the same standard of care.
- Weddings & receptions
- Corporate meetings & conferences
- Nonprofit galas & fundraisers
- Milestone birthdays & anniversaries
- Product launches & brand activations
- Holiday & staff appreciation events
Don't see your occasion? Availability, staffing, and travel are confirmed per event. Client references and portfolio: to be provided.
Service area
Based in Millheim. At home in Philadelphia.
Our office sits on Main Street in Millheim, and much of our work happens in and around Philadelphia — hotels, historic venues, corporate spaces, and private properties. We plan site visits and load-in schedules around real travel times, not optimistic ones.
- Office
- 107 E Main St, Millheim, PA 16854
- Phone
- (725) 301-3028
- rene@rilescart.com
- Office hours
- [Business hours to be confirmed]
Questions
Answers before you ask.
Start the conversation
Let's talk about your event
Tell us the date, the guest count, and what you want people to feel. We'll tell you exactly how we'd approach it.